Epidemiology
- 1-3:1000
- Higher in females, educated, wealthy, young, parents, urban
- Approx 1/3 related to staff that do not work in the ED
- Majority of dissatisfied patients do not complain
- ~50% substantiated
Classification of complaints
- Medical – real or perceived (~50:50)
- Triage – esp parental overestimation of child’s illness
- Diagnosis – missed fractures, worse if GP was correct and ED was incorrect
- Treatment – inadequate analgesia, need for Xray, antibiotics
- Interpersonal skills 32%
- Identification – failure of doctors
- Explanation of test, procedure, process
- Insensitivity or roughness – real or perceived
- Poor communication – language, use of jargon
- Failure to explain triage system or reasons for waiting times (thank you for waiting)
- Delays – perceived more important than actual
- Environmental issues – comfortable WR, clean, private and temperature controlled, staff eating not seen by those waiting, meals for patients
- Administrative – incorrect documentation, lost records, lack of confidentiality
- Financial issues – esp private hospitals, incomplete or misleading medical certificates
Management of complaints
- Rectify source of complaint if possible, incl treat any outstanding/urgent medical issue
- Personnel – one senior person
- Acknowledgement – 24 hours for written complaint
- Investigation – staff and records
- Response – 3 days for written complaint, apologise for patient distress and dissatisfaction, without admitting liability
- Documentation and appropriate involvement of hospital admin, MDU
- Feedback to staff, QA, prevention
Prevention of complaints
- Supervise junior staff
- Review pathology and radiology
- Good communication – explanation of triage, management, follow up and supervision
- Provide clean environment and separate place for staff to relax / eat
Increased patient satisfaction
- Perception of staff care
- Perception of organization of the service
- Perception of the amount of info provided
- Provision of written follow up letter
- Improved patient compliance
Exam Complaint Questions
- In any complaint question there are likely to be at least two parts to the question –
- Manage the critical incident that the complaint cites
- Manage the complaint
Motherhood statement/issues:
- Complaint
- Critical incident/Adverse outcome
Complaint:
- Immediate:
- Apologise for patient dissatisfaction
- Try to immediately address/rectify problem as appropriate
- If unable, inform pt of hospital complaints process
- Thank them for complaint as way to fix system problems
- Manager:
- Identify best person to handle complaint process
- Identify best forum for handling complaint
- Private, quiet, unhurried
- Acknowledgement
- Within 24 hrs
- Phone / writing / face to face
- Apologise for their dissatisfaction
- Recognise seriousness of issue
- Issue is being investigated
- Will keep you informed of outcome of investigation
- Who and how to contact re further info
- Investigate
- Interview complainant
- Involved Staff
- Medical records
- R/V pt journey
- Response / resolution
- Try to answer within 72 hrs
- Answer w/o judgement/emotion
- Apologies:
- Honest and sincere
- Acceptable resolution in 25%
- May include apology for
- Communication / Misunderstanding
- Pt/Family distress / dissatisfaction
- Not formal admission of guilt/liability
- Not acknowledgement of incompetence/negligence
- Respond to specific critical incident/adverse outcome as below
- Consultoid: BΨSLEDP
Critical Incident/Adverse Outcome:
- Immediate
- Manage pt/problem
- Manager
- Identify best person/forum for resolution of incident
- Acknowledge
- Feed into systems for handling incident
- IIMS
- RCA
- Inform stakeholders
- Department heads
- Hospital admin / legal dept
- Staff involved
- Medical defence
- Feed into systems for handling incident
- Investigate
- Involved staff
- Medical records
- Review patient journey
- Identify where it deviated from ideal
- Pre hospital
- Triage
- Wait
- Medical and nursing review
- Communication
- Investigation
- Synthesis of info
- Systems / Protocols
- Disposition
- System may fail on multiple levels
- Communication issues often predominate
- Response
- Medicine
- Equipment
- Policy/protocols, Systems change
- Education
- Staff
- Consultoid: BΨSLEDP